Travel Clinic Administrator Vacancy

Travel Clinic Administrator (maternity cover contract for up to 12 months)

Are you interested in travel health? Are you looking for a part time role which provides an opportunity to use your administration and customer service skills in a friendly small team environment? If so, this may be an ideal opportunity for you!

About HealthLink360

Founded in 1983, HealthLink360 is a Scottish charity and leading provider of medical, psychological and travel health support to mission and aid agency workers and volunteers who undertake overseas work in challenging and often hostile environments; as well as those who work within the UK.

We provide health and resilience support at every stage of an individual’s mission, journey or assignment and our vision is for a flourishing and effective global caring community who are making a positive difference in the world. Our clients consist of mission and humanitarian agencies and their personnel, GAP year organisations, those in church leadership, families, young people as well as members of the general public.

Our travel clinic provides tailored travel health consultations, travel health advice and vaccinations to clients travelling for both work and leisure. Our clinic is open 3 days per week (currently Tuesday, Wednesday, Friday) and will shortly relocate to be based at Longniddry Steading. We are regulated by Healthcare Improvement Scotland.

About the role

We’re looking for a Travel Clinic Administrator to join our team on a fixed term maternity cover contract to cover the maternity leave of our established postholder. The role is part time (22.5 hours per week to be worked over Tuesday, Wednesday and Fridays from 08:30am – 4.30pm) and will be based in our newly established travel clinic at Longniddry Steading.

We anticipate this maternity cover post to commence from November 2026, to allow handover from the established postholder. A varied and interesting opportunity, the role will see you handling all stages of a client’s booking – from responding to an initial enquiry, arranging clinic appointments through to invoicing and taking payments. Additional responsibilities include liaison with agency and corporate clients, ordering of clinic supplies, acting as lead for our clinical software set-up, as well as facilities management.

Bringing demonstrable previous relevant experience, you’ll have excellent communication skills and will be excited to contribute to HealthLink360’s vision and mission. Computer literacy is essential and you’ll be able to work on your own initiative without close supervision, as part of a small team. You’ll be self-motivated and innovative, will have attention to detail and good organisational and time-management skills. And of course, you’ll be willing to work under our Christian ethos and values of care, compassion, stewardship, service and respect.

A job description and person specification is available here: JOB DESCRIPTION

Why work at HealthLink360?

· You’ll join the small but dedicated team of this not for profit organisation with a clear ethos and over 40 years’ experience.

· We offer a friendly and pleasant working environment in a newly developed clinic facility and an interesting and varied role

· Salary (for 22.5 hours per week) circa £15,778 gross per annum

· We are situated in the wonderful setting of Longniddry Steading in East Lothian. Parking is available on site, or there is easy access to local train and bus services.

To Apply

If you wish to be considered for this post, please submit a copy of your CV and a covering letter – no more than 1 side of A4 – explaining what interests you about the role and why you feel you would be a good fit.

Applications should be submitted to ndavies-jones@healthlink360.org by Tuesday 22nd September 2026.

· Shortlisted candidates will be invited for interview. The provisional date for interviews is Wednesday 30th September 2026

· A successful candidate will be required to provide details for 2 referees and appointment will be subject to satisfactory references, satisfactory basic Disclosure and confirmation of right to work in UK.